ROLE AND RESPONSIBILITIES
| To carry out office duties to support and facilitate the effective operation of the Middle School Office. • Communicating information related to the Middle School to staff, students and parents in person and via phone, email and other correspondence when requested. • Typing and carrying out instructions given by the supervisory principal and/or his/her designee: o Correspondence as required o Curriculum books and material o Book and supply orders o Student/teacher/parent handbooks o Daily school bulletin o Daily attendance • Maintain, update, supervise and coordinate all school records. These will include: o Student medical records. o Main office student records. o Student records held on each floor o Coordinating with the Arabic secretary in ensuring the prompt supply of information and statistics to the Ministry. o Faculty records. • Ensuring all pre-requisites (documentation, etc.) are in place before students are tested. • Maintaining and updating electronic and physical versions of student records, including report cards, demographic information, MYP Program requirements and admissions documents. • Liaising with the School Nurse, Registrar, AdminPlus Coordinator, Bus Contractor and Ministry representative to ensure specific requirements in those areas are met. • Recording student absences and tardiness and communicating with the school nurse regarding contagious diseases or recurring illnesses. • Be alert to potential problems to students/teachers and to act or advise accordingly. • Record student attendance and prepare reports as requested. • Record teacher attendance and maintain the Daily Sign In/Sign Out procedure as directed by the Kuwait Ministry of Education. • Assist in the organization and support of Middle School events such as parent/teacher conferences and field trips. • Supporting emergency procedures • Support staff in preparing for the new school year and assist in end-of-year checkout procedures. • Manage Plus Portal¬3 emails and calendars for the Middle School. • Assisting the Principal and/or his/her designee with the following: o Preparing honor rolls, scheduling, filing, assigning lockers (upper grades), ordering school supplies for local purchase, preparing supervision schedule, parental contact as needed, making phone calls as requested, and preparing student/teacher/parent handbooks. • Assigning teachers to substitute for absent teacher and to keep a running total of times substituted (upper grades) |
QUALIFICATIONS AND EDUCATION REQUIREMENTS
• Minimum of a High School Diploma for Kuwaitis
• Minimum of a Bachelor’s Degree for Non-Kuwaitis
• Prior experience as a secretary
• Experience in school environment preferred
PREFERRED SKILLS
• Friendly and approachable
• Strong task manager
• Computer skills
• Bilingual (fluent written and spoken Arabic and English)
• Able to handle/manage conflict
• Calm demeanor